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Once you’ve attended multiple interviews and decided on the job offer you’d like to accept, you’re left with the daunting task of declining the other offers you’ve received. Taking the time to decline these offers politely is important, and much better than simply cutting ties with the company completely. After all, you may want to re-apply in the future.

When declining a job offer, first make a phone call to the interviewer or human resources department, to let them know of your decision. Then follow up with a brief note, stating that you are declining the offer. This gives the potential employer a written document to place in your file, to reference in the future if necessary. Avoid putting anything negative about the employer in writing - simply stick to a polite note declining the offer of employment.

When listing the reason for declining, you can make a general statement about the job offer not being a good fit for you at this time. Take the time to thank the interviewer for his or her time, and leave it at that. You’ve conveyed the necessary information, without bogging the potential employer down with unneeded details.

Above all else, maintain a professional and polite manner in both your written and verbal communications. You may need this employer as a contact in the future.